Published January 2010
This report analyzes the governance theme of Site Creation Rights when using SharePoint for collaboration. It is part of the SharePoint Roadmap Governance Themes workbook.
"What you decide about who is permitted to create a new site in SharePoint, under what conditions, with what approval process, and through what method, has a huge bearing on the effectiveness of your use of SharePoint for collaboration. Get it right, and people will have a clear picture of what is required when creating a new site, thus setting the framework for effective use. Get it wrong, and your SharePoint implementation will result in site sprawl, unused team sites, and poor findability.This report tackles the governance theme of Site Creation Rights in relation to using SharePoint for collaboration. It builds on Chapter 4 of the book, SharePoint Roadmap for Collaboration (www.sharepointroadmap.com/roadmap.html). The three stages of requesting and getting a new collaboration site are discussed, and the various patterns that these stages create are listed. Four specific patterns are discussed in detail, with pros, cons and potential mitigations for each pattern outlined—in line with the general decision process advocated in SharePoint Roadmap.
The report includes survey data on current practice in relation to Site Creation Rights drawn from a worldwide survey of organizations using SharePoint for collaboration today. Survey results present current practice about who has permission to request a new site, the approach taken to requesting new sites, whether approval is required for new sites, and whether the current approach is expected to remain stable for the next 12 months or undergo revision."
Table of Contents
The report is 26-pages in length. The report contents includes:
The Issue
The Options
- Stage 1. The Request
- Stage 2. The Approval
- Stage 3. Actioning
The Patterns
- Pattern 1 "Wild West"
- Pattern 4 "IT Holds the Reins"
- Pattern 13 "Business Oversight"
- Pattern 15 "Workflow Enabled"
Current Practice
- Use of Collaboration Team Sites in SharePoint
- Number of Collaboration Team Sites in Use Today
- Years Using SharePoint for Collaboration
- Permission to Request New Sites
- Approach to Requesting New Sites
- Approval of New Sites
- Who Approves the New Site?
- Creating the New Site
- Rationale for the Current Approach
- Difference from 12 Months Ago
- Anticipated Difference in 12 Months Time
Conclusion
Audience
This report is for Governance Teams charged with making effective use of SharePoint for collaboration at their organizations.
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- Summary Document (free)
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What Readers Say
"This is great stuff. It is very thoughtfully put together and really emphasizes the point that system planning is key with a SharePoint install. With site provisioning and with many other features in SharePoint, forethought is absolutely vital to creating a successful system that doesn't become convoluted and hard to use. And, of course, if a SharePoint Portal is hard to use, the reality is that users will not use it." Rob, a reviewer
